Event Checklist
Again, more suggestions to help get the ball rolling.
12-18
months
Pick a date or season. (Consider/Tips)
- Consider a Saturday in a 3 day weekend.
- Consider the weather.
- Pick a date that is unique or holds meaning.
- Fun dates easy to remember. eg: 4-3-21
Agree on a budget.
Start your Guest List.
- Agree on the maximum number guest that will attend.
- Estimate that will help you decide on the size of the venue.
Pick a Theme.
Find/Reserve a Reception Venue. (Consider/Tips)
Wedding/Anniversary Specific:
- Reserve the Church.
- Schedule Consoling/Sacraments.
Quinceañera/Sweet Sixteen Specific:
- Reserve the Church.
- Schedule Sacraments.
8-12
months
Select the members of your court.
Narrow down Guest List.
Start reserving your venders. (Vendors to hire first)
Build a website or Facebook page.
Order Save the Dates
Wedding/Anniversary Specific:
- Take engagement photos.
Quinceañera/Sweet Sixteen Specific:
6-8
months
Reserve rooms for out of town guest.
Order your flowers.
Order dresses for the entire party, Schedule fittings.
Reserve tuxedos rentals for the entire party..
Wedding/Anniversary Specific:
- Create gift registries
- Plan and book honeymoon.
- Get a room for the wedding night.
Quinceañera/Sweet Sixteen Specific:
3-6
months
Meet with officiant, start planning the ceremony.
Meet with Dj/Band, start planning event timeline.
Meet with caterer and baker, finalize the menu and cake decoration.
Order your Invitations, Thank You cards, programs and menu cards.
Reserve/Order linens and table decorations.
Reserve Limo/Transportation.
Ensure dresses and tuxedos are reserved and have been fitted.
Provide Dj with songs for the dance routine.
Take portrait pictures.
Wedding/Anniversary Specific:
Quinceañera/Sweet Sixteen Specific:
- Provide Dj with songs for the dance routine.
- Give routine mix to dance coordinator and/or chambelanes.
1-3
months
Select hair, make up and nail stylist.
Purchase remaining deco, champagne flutes, guest books, thank you baskets.
Build playlist for Dj/Bands and select songs for special dances.
Practice Dance Routines.
Finalize Guest List.
Mail invitations.
Track RSVPs.
Wedding/Anniversary Specific:
- Start writing your vows.
- Order marriage license (Bexar County website)
Quinceañera/Sweet Sixteen Specific:
- Voice Recording with Dj Jaimito.
3-4
weeks
Confirm party day and the details they are covering with all vendors
Confirm honeymoon arrangements
Final fittings.
Last meeting with Dj, Event Planner and officiant. Go over the event schedule. Provide Dj/Band with all your song request and special dances.
Wedding/Anniversary Specific:
- Pick up marriage license.
Quinceañera/Sweet Sixteen Specific:
2
weeks
Delegate assignments to friends and family members to assist with set up and tear downs.
Select a family member to pick up your gifts after the event and take them home.
Find someone to watch your house/apartment/pets.
Confirm the Dj/Band has your songs request and special dances.
Make sure everyone participating/working has a copy of your itinerary and location addresses correct.
Ensure all vendors are paid in full.
Wedding/Anniversary Specific:
- Rehearsal dinner reservation.
Quinceañera/Sweet Sixteen Specific:
1
week
Do what you need to relax.
Have your clothes laid out.
Make an emergency kit.
Get your nails done.
Wedding/Anniversary Specific:
- Pack for honeymoon.
Quinceañera/Sweet Sixteen Specific:
Day
Before
Drink plenty of water, you will forget the day of.
Quickly double check with your court and family on delegated assignments.
Get a good amount of sleep.
Wedding/Anniversary Specific:
- Wedding Rehearsal
- Rehearsal Dinner, don’t drink to much.
Quinceañera/Sweet Sixteen Specific:
Party
Day
Eat a big breakfast. Drink plenty of water.
Try and relax.
Get your hair done.
Take each moment slowly, pause them in your mind, soak it in and enjoy every moment.
Wedding/Anniversary Specific:
Quinceañera/Sweet Sixteen Specific:
1-2
weeks After
Fill out Thank You Cards, include photo and mail.
Wedding/Anniversary Specific:
Quinceañera/Sweet Sixteen Specific: